Office & Workplace Coffee Machines

You can purchase the equipment outright, finance the equipment as an operating lease or finance lease, or opt for one of our rental packages.

Rental (Operating lease)

• Free 7 day trial
• 24 or 36 month term.
• Finance 100% of the equipment + installation and maintenance.
• Upgrade, add to, or replace the equipment during or at the end of the term.
• Freedom to purchase coffee from the supplier of your choice.
• We perform servicing and repairs as required at an additional cost.

Finance lease

• Free 7 day trial
• 24 or 36 month term.
• Finance 100% of the equipment only
• Own the equipment at the end of the term
• Freedom to purchase coffee from the supplier of your choice.
• We perform servicing and repairs as required at an additional cost.

Rental package

• Free 7 day trial
• No lock in contract.
• Free Service and Repairs
• Free Loan Machines while your machine is away
• Free quarterly cleaning
• Coffee purchased from our range of 22 popular brands of coffee.

Automatic coffee machines

• Easy of use - No training required.  Bean to Cup -  Place a cup and press a button.
• Speed - Coffee in (40 - 60) sec depending on the model.
• Drink quality - The coffee quality is high and consistent.  It is not dependent on barista training or experience.
• Drink choice - Depending on the model drink choice is limited to completely flexible. Some automatic machines also make chocolates and mochas for non-coffee drinkers.
• Flexibility - Coffee strength, milk and water quantity can be adjusted to suit personal preference cup by cup.
• Milk choice - Limited to 2 types of dairy milk unless the model has a built-in steam wand or you add a steam wand accessory.
• Waste - There is no wasted coffee or milk.
• Mess - No cleaning is required throughout the day.
• Cleaning - No cleaning is required after each coffee. An automatic milk system clean is performed at the end of the day (1 min) and an automatic coffee system is performed every 200 coffees (20min).
• Plumbing - Automatic machines can operate from a built-in water tank. Plumbing/drainage is optional on higher capacity models.

Manual coffee machines

• Easy of use - Barista training and practice required.
• Speed - Coffee in 60 - 120 seconds, depending on experience.
• Drink quality - The coffee quality can be very high (Cafe quality), depending on the operator's barista skills and experience.
• Drink choice - Unlimited. Chocolates and mochas can be made manually.
• Flexibility - Coffee strength is determined by the size of the basket. Milk type, milk quantity, and temperature are adjustable to suit preference.
• Milk choice - Unlimited using a manual steam wand.
• Waste - Some coffee and milk will usually be leftover.
• Mess - Some spilt coffee grounds and leftover milk will need to be cleaned up after each coffee.
• Cleaning - The steam wand is cleaned and the portafilter emptied after each coffee. The machine is back-flushed, portafilters and baskets soaked at the end of the day or week depending on no. of coffees made (20 min).
• Plumbing - Connection to plumbing and drainage is usually required. Some models can operate from a built-in water tank.

It's essential to select a machine that can handle the demand, as this directly impacts its reliability and lifespan. Each machine is rated based on the number of staff and the daily coffee consumption it can support. For instance, in an office with 100 staff members, the average daily coffee consumption is approximately 100 cups. This includes staff who drink one or more coffees, non-coffee drinkers, and client coffees. To ensure the machine operates within its capacity, it's advisable to choose a model with a higher staff rating than your current and projected staff numbers over the next 3-5 years. Upgrading the machine is always an option if necessary.

Small Office Coffee Machines (5 - 20 staff)

Small offices typically consume 10-20 cups daily. A machine that is compact, operates from a built-in water tank, features one-touch operation, and has a self-cleaning function is usually the best option. Budget ranges from $2,200 to $3,800 for purchase or $45 to $50 per week for rental.

Suitable options

Automatic: Jura W8

Manual: Expobar Office Control

Medium Office Coffee Machines (20 - 50 Staff)

Medium-sized offices consuming 20-50 cups daily require faster brewing cycles and larger-capacity components. JURA’s X8 and X10 machines excel in this category. These machines feature larger water tanks with the option for plumbing in, as well as larger bean hoppers to reduce the frequency of refilling, and increased speed for higher daily cycles. The budget ranges from $5,000 to $6,500 for purchase, depending on the options, or $55 per week for rental.

Suitable options

Automatic: Jura X10

Manual: CREM EX3 1 group

Large Office Coffee Machines (50 - 300 Staff)

Large offices and high-traffic locations that consume 50- 300+ cups of coffee daily require machines engineered for continuous operation in demanding environments. These commercial-grade machines often include dual fluid systems to dispense coffee and milk simultaneously, plumbed-in water connections, refrigerated milk systems, and touch-screen operation. The budget starts at $7,700 and reaches $25,000 for top-tier models, or a weekly rental of $65 to $75.

Suitable options (50 - 100 Staff)

Automatic:

Jura GIGA X3

WMF 1100S

Manual:

CREM EX3 2 group

Benefits of an automatic milk system

An automatic milk system provides a convenient solution. It efficiently draws dairy milk from the fridge, heats it, adds air for foam, and dispenses it directly into the cup. Operating quietly without creating a mess or waste, this system saves time and resources. A (2 x 2 litre) milk fridge, equipped with milk lances, allows you to select milk (full cream, lite, or lactose-free) hygienically, without being in contact with the milk.

Benefits of a steam wand

A steam wand provides more milk options as you steam any milk in a jug, just like your favourite café, whether it’s dairy, soy, almond, or oat. Although it requires some practice, you have complete control over the foam level and temperature. Despite having leftover milk and a jug to clean, the process adds a personal touch and can be very satisfying.

The WMF models have a built-in steam wand, while the Jura models do not. However, you can add a WPM ProSteam or Morning Dream steam wand to a Jura machine for manual milk steaming.

Do you need a machine that makes automatic chocolates and mochas, or chai if preferred?  The WMF range have a built-in soluble canister for chocolate or chai. To make chocolate or chai on a Jura automatic machine, or manual espresso machine, add 2 - 3 teaspoons of drinking chocolate, or chai, to some hot water and stir until dissolved.  Use the machine to add the milk, either the automatic milk system on a Jura or the steam wand on a manual machine.

Some models operate exclusively from a built-in water tank, while others require connection to plumbing/drainage, and some models offer both options. Connecting the machine to plumbing and drainage reduces machine maintenance throughout the day, as the water tank does not need to be filled, and the drip tray does not need to be emptied. The water filtration system also eliminates the need to descale the machine. Please note that descaling can also be eliminated when using a tank water machine by utilising in-tank water filters. There is a plumbing cost associated with connecting the machine to the plumbing/drainage system, and some locations may not permit such connections.

To check if you have bench space available for a machine, go to the machine's specifications table. There, you will find the bench width required for the machine by itself and for the machine with a milk cooler/fridge. You will also see the height clearance required above the benchtop. If you have overhead cupboards or shelves, measure the distance between the benchtop and the bottom of the cupboard/self.